Texas Tobacco Enforcement – Completing the Financial Status Report
The Financial Status Report (FSR) form is used to report all tobacco grant related financial expenditures incurred in implementation of the grant. The FSR is mailed by the Comptroller’s Tobacco Enforcement Program to each Grantee one month before the deadline.
Expenditures for Controlled Buys (stings), On-site compliance inspections, compliance/judicial education and reporting conducted by your agency will have an associated cost and the cost for these activities must be reported on a quarterly basis.
There are five columns of information included in the FSR.
CPA Budget Categories (Column 1)
The breakdown of the amount of your grant award that you may allocate toward the approved grant activities are:
- 60% – Controlled buys (stings) of cigarette or tobacco permitted retail outlets using minors as decoys
- 20% – On-site compliance inspections that may result in the issuance of citations without using minors as decoys
- 15% – Compliance education of court personnel and permitted retailers
- 5% – Reporting of compliance activity reports to the Comptroller’s Office
The budget categories will remain the same for the reporting year. Changes in percentage allocations are allowed, but prior approval is needed by the Comptroller’s Office. Refer to the Tobacco Enforcement Forms page for instructions on how to request a change in percentage allocation.
Proposed Budget Expenditures (Column 2)
These amounts will vary from grantee to grantee and will be based on the amount of your grant award. They will remain the same for the grant year. The specific amounts for your grant award will be included in the FSR form.
Grant Costs this Period (Column 3)
Enter in this column the total amount of grant funds spent for each budget category (controlled buys or stings, compliance inspections, retailer and judicial education and reporting) for the specific reporting period.
- 1st Quarter: August 1, 2011 to November 30, 2011 for new grantees
September 1, 2011 – November 30, 2011 for renewals
- 2nd Quarter: December 1, 2011 – February 29, 2012
- 3rd Quarter: March 1, 2012 – May 31, 2012
- 4th Quarter: June 1, 2012 – August 31, 2012
Year-to-Date Grant Costs (Column 4)
Enter the total amount of grant funds spent for each budget category, (controlled buys or stings, compliance inspections, retailer and judicial education and reporting), from the beginning of the grant year.
Remaining Balance (Column 5)
Enter the remaining balance of grant funds by budget category.
To determine the balance of each budget category, subtract the amounts from column 4 (Year-to-Date Grant Costs) from column 2 (Proposed Budget Expenditures).
In the 4th quarter (June 1, 2012 – August 31, 2012) if all grant funds were expended, the balance in each budget category should be zero.
Enter the total cost for each budget category in column 3 (Grant Cost this Period), column 4 (Year-to-Date Grant Costs), and column 5 (Remaining Balance) at the end of each quarter.
Certify that the information provided is accurate by signing and dating the form. Type or print the name and title of the certifying official in the space provided.